Pay Data › California Pay Data Reporting 2024
What is a California Pay Data Report?
The obligation for California Pay Data Reporting is relatively recent, with the first yearly report due in May 2023. Certain employers are mandated to share workforce information with the California Civil Rights Department (CRD) every year. This reporting obligation is enforced under the Government Code section 12999, updated by Senate Bill 1162 on September 28th, 2022. Senate Bill 1162 dictates that employers must provide yearly wage and demographic information to the state.
Introducing the California Pay Data reporting requirement aims to stimulate employers to conduct internal assessments of wage differences within various segments of their workforce. Pay Data Reporting is expected to inspire proactive adherence to laws advocating equal pay and anti-discrimination. In the past few years, California has passed laws that aim to address pay inequality and encourage equitable pay practices from employers. A key piece of this legislation is Senate Bill 1162, which mandates the submission of California Pay Data Reporting details to the California Civil Rights Department (CRD).
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What are the Types of California Pay Data Reports?
There are two different types of California Pay Data Reports. Certain employers might only need to fulfill one type of these reports, whereas others might need to address both. The criteria to identify whether an employer needs to submit a report are as follows:
Payroll Employee Pay Data Report
Payroll Employee Pay Data Report requirements:
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Private employers with 100+ employees in the previous year
- AND
- Either are based in CA or employ at least one employee in CA
Labor Contractor Employee Pay Data Report
Labor Contractor Employee Pay Data Report requirements:
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Private employers with 100+ Labor Contractor Employees hired through Labor Contractors
- AND
- Either are based in CA or employ at least one Labor Contractor Employee in CA
NOTE: Remote workers should be included in the total employee counts. Employees from all affiliated companies should be included in the total Payroll Employee count. Workers from all Labor Contractors should be included in the total Labor Contractor Employee count.
When is California Pay Data Reporting due?
The California Pay Data Report due date is the second Wednesday of May each year. The annual deadline for this report is May 8th, 2024. Never miss the California Pay Data Reporting deadline. E-file a California Pay Data Report punctually with BoomTax, and sidestep any unwanted penalties.
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How to file a California Pay Data Report?
Import Your California Pay Data
You can import your data as Excel, using our template without learning California rules.
Step-By-Step Wizard
We walk you through the process with no complicated jargon. You can also chat with us as you are working on your filing for hands-on help.
E-File Directly to California
Once your data is loaded, you can e-file instantly with California and meet their requirements.
Are there penalties for not submitting a California Pay Data Report?
Yes, the CRD may impose penalties for failure to file and for Labor Contractors that fail to provide the necessary data to a Client Employer. Penalty rates start at $100 per employee and reach $200 per employee. Avoid California penalties by submitting California Pay Data Report on time and with accurate faq information.
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BoomTax and its affiliates do not provide tax, legal, or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal, or accounting advice. You should consult your own tax, legal, and accounting advisors prior to engaging in any transaction.
