W-2 Forms › Best W-2 Software for Payroll Companies
At a Glance
What is the Best W-2 Software for Payroll?
Every employer must file W-2 forms with the SSA and distribute copies to employees by January 31. The best W-2 software for payroll operations handles bulk filing, multi-state requirements, and employee distribution while integrating with your existing payroll system.
BoomTax is trusted by payroll departments for W-2 compliance. Our platform handles the complexity of wage reporting with features designed for efficient year-end processing.
Why Payroll Teams Choose BoomTax
- SSA Direct Filing: E-file W-2s directly to the Social Security Administration.
- Bulk Import: Upload from any payroll system via Excel, CSV, or API.
- Pre-Submission Validation: Catch errors before filing to prevent rejections.
- Employee Copies: Print, mail, or provide online access to W-2s.
- W-2c Corrections: File corrected W-2s when needed.
- Deadline Tracking: Monitor filing status and deadlines.
W-2 Filing Requirements
Key Deadlines
- January 31: W-2s due to employees
- January 31: W-2s due to SSA
- State Deadlines: Vary by jurisdiction
- Extensions: Available in limited cases
Filing Thresholds
- 10+ Forms: Electronic filing required
- All Employers: Must provide employee copies
- W-3: Transmittal form filed with W-2s
- State Filing: Required in most states
Payroll System Integration
- Export & Import: Export from your payroll system, import into BoomTax.
- Flexible Formats: Accept CSV, Excel, and standard payroll formats.
- Field Mapping: Map your data fields to W-2 boxes automatically.
- Validation: Check for errors before submission.
- API Available: Direct integration for automated workflows.
All Features Included
Purchasing any BoomTax package will give you everything you need to complete your filing.
This includes:
- Federal E-File
- State E-File (ACA and 1099 CF/SF)
- Recipient Copy Download as PDF
- Official IRS Copy Download as PDF
- Unlimited Corrections
Bulk Import
Import many companies in one spreadsheet to simplify data input.
Data Validation
We validate your data against hundreds of IRS rules.
Hands Off E-File
No IRS registration or testing required.
Free Corrections
Make as many changes as needed for free.
How Payroll Teams File with BoomTax
Import Your Data
You can import your data as Excel, XML, or use files from popular payroll providers like QuickBooks, UKG, ADP, and many more.
Step-By-Step Wizard
We walk you through the process with no complicated jargon. You can also live chat with a real person as you work on your filing for hands-on help.
E-File & Mail Employee Copies
Once your data is loaded, you can e-file and distribute employee copies in minutes.
Frequently Asked Questions
Dedicated to simplifying complex IRS regulations for employers, with expertise in ACA, 1099, and W-2 compliance.
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BoomTax and its affiliates do not provide tax, legal, or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal, or accounting advice. You should consult your own tax, legal, and accounting advisors prior to engaging in any transaction.