W2 Forms › E-file Form W-2c Online for 2026
Form W-2c allows you to correct various types of information, such as:
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Form W-2c is typically used to correct name, SSN, and/or wage information for an employee on previously reported form types:
When corrections are made, the employer is expected to distribute a Form W-2c to the employee with the correct information as well.
Employers should try to fix any inaccuracies as quickly as possible. Generally, the employer will have 30 days to complete form W-2c with corrections. Taking longer than 30 days can leave the employer vulnerable to penalties.
To correct an employee's name or SSN on a Form W-2, complete boxes "a" through "i" on Form W-2c and submit it to the SSA. Additionally, file Forms W-2c and W-3c with the SSA. There is no need to fill in the numbered boxes for wages and withholding information.
To correct an incorrect year or EIN on a Form W-2 that has already been submitted to the SSA, you will need to file two separate W-2c Forms. The first W-2c form should contain the original tax year or EIN, the amounts from the original Form W-2 in the "Previously reported" box, and zeros in the "Correct information" box. The second W-2c form should include the accurate tax year or EIN, zeros in the "Previously reported" box, and the amounts from the original Form W-2 in the "Correct information" box. The first W-2c form voids the original Form W-2, while the second W-2c form provides the corrected information.
To correct state or local information on an original Form W-2, send Form W-2c to the appropriate state or local agency and provide copies to your employees. There is no need to send Copy A of Form W-2c to the SSA. Since there is no data-sharing program between federal and state/local agencies, corrections not specific to the state or local level are not shared.
Failing to file Form W-2 by the deadline or meeting the deadline but providing incorrect recipient information can result in IRS penalties ranging from $60 to $680, depending on how late the form is submitted.
The IRS has increased these amounts for the 2026 filing year.
$60 per form
up to$239,000 per year (smaller businesses)
$683,000 per year
$130 per form
up to$683,000 per year (smaller businesses)
$2,049,000 per year
$340 per form
up to$1,366,000 per year (smaller businesses)
$4,098,500 per year
$680 per form
no maximum penalty
W-2 penalties may be subject to the following:
Discover more about IRS penalties by visiting the penalties breakdown.
Yes, BoomTax allows you to file Form W-2 corrections using our cloud-based platform. BoomTax supports both Forms W-2c and W-3c, making it simple and efficient to correct your submissions. Additionally, BoomTax will mail the revised forms to your employees.
You can import your data as Excel, XML, or use files from popular payroll providers like QuickBooks, UKG, ADP, and many more.
We walk you through the process with no complicated jargon. You can also live chat with a real person as you work on your filing for hands-on help.
Once your data is loaded, you can e-file and distribute employee copies in minutes.
There is no additional fee for filing prior-year W-2 tax forms with BoomTax; you can e-file at the same affordable rate as current-year forms.
When submitting a paper filing, mail your forms to the following address:
Social Security Administration - Direct Operations Center
P.O. Box 3333
Wilkes-Barre, PA 18767-3333
Note: this is NOT the SSA recommended way to file W-2 Forms
Note: SSA recommends that payers utilize the e-file option over paper filing for faster processing and immediate updates.
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BoomTax and its affiliates do not provide tax, legal, or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal, or accounting advice. You should consult your own tax, legal, and accounting advisors prior to engaging in any transaction.
