W2 Forms E-File W2 Form Online for the 2023 Tax Year

Image of Form W2 2023

What Information is Needed to E-file W-2 Form Online?

Employer Information

Image of Form W2 Employer Boxes 2023

Complete the Employer Details section. This includes:

  • Name
  • EIN
  • Employer Type
  • Address

Employee Information

Image of Form W2 Employee Boxes 2023

Complete the Employee Details section. This includes:

  • Name
  • SSN
  • Address
  • Contact Details

Employee Amount Boxes

Image of Form W2 Boxes 2023

Local Tax Information: Local, City, or other Income Tax Withheld

Image of Form W2 State & Local Boxes 2023

Initiate your e-filing with BoomTax today. For Form W-2 instructions, click here.

All Features Included

Purchasing any BoomTax package will give you everything you need to complete your filing.

This includes:

  • Federal E-File
  • State E-File
  • Recipient Copy Download as PDF
  • Official IRS Copy Download as PDF
  • Unlimited Corrections

W-2 Bulk Import

Import many companies in one spreadsheet to simplify data input.

Data Validation

We validate your data against hundreds of IRS rules.

Hands Off E-File

No IRS registration or testing required.

Free Corrections

Make as many changes as needed for free.

Commonly Asked Questions About Submitting Form W-2

What is IRS Form W-2 Wage and Tax Statement 2024?

Form W-2 is used to collect wage and salary information to be reported at the federal and state levels. The information on this form helps employees to report income when completing Form 1040 on their personal tax returns.

Every employer should complete a Form W-2 for each employee that has worked for them during the year. This form should be filed with the Social Security Administration and any applicable state tax departments and sent to the employees.

What are the 2024 deadlines for Form W-2?

  • January 31st, 2024
    Recipient Copies/Paper/E-file

    Form W-2 must be distributed by the employer to the recipient on or before January 31st

    Form W-2 must be mailed or E-Filed to the SSA on or before January 31st

Note: The deadline is typically the next business day if the deadline falls on a weekend or federal holiday.

Do I need to file Form W-2 with my State?

Some states mandate the filing of Form W-2 with the State. Neglecting to file with the state can lead to penalties. These State penalties are in addition to any Federal penalties.

The penalty rates vary by state and are determined by when you submit your return.

Depending on your state's regulations, you may be required to submit Form W-2 and additional reconciliation forms to the relevant state agency. You can quickly e-file these forms from your BoomTax account. But first, review your W2 state filing requirements.

What is the Penalty for Missing Form W-2 Deadline for 2024?

Failing to file Form W-2 by the deadline or meeting the deadline but providing incorrect recipient information can result in IRS penalties ranging from $60 to $630, depending on how late the form is submitted.

The IRS has increased these amounts for the 2024 filing year.

After the deadline but within 30 days

$60 per form

up to

$220,500 per year (smaller businesses)

$630,500 per year

After 31 days - August 1st

$120 per form

up to

$630,500 per year (smaller businesses)

$1,891,500 per year

After August 1st, or not at all

$310 per form

up to

$1,261,000 per year (smaller businesses)

$3,783,000 per year

Intentionally Not Filing

$630 per form

no maximum penalty

W-2 penalties may be subject to the following:

  • Furnishing incorrect information on a return
  • Failure to provide the required information
  • Late filing of returns
  • Paper filing when required to file electronically (E-file W-2 if you have 10 or more information returns)
  • Not sending in corrections
  • Select the correct form
  • Invalid TIN
  • Not sending employee copies promptly

Discover more about IRS penalties by visiting the penalties breakdown.

How do I request an extension for submitting Form W2?

Since 2016, the Form W2 extension for filing with the SSA is no longer automatically granted. Instead, a 30-day extension is only allowed under specific circumstances. To request this extension, submit Form 8809, Application for Extension of Time to File Information Returns, as a paper filing and mail in the form to the address listed.

When filing Form 8809, provide a comprehensive explanation for the extension request and sign under penalties of perjury. Discover more about Form W2 Extensions.

How can I correct errors on Form W2?

To report corrections for mistakes made on a previously filed Form W-2, use Form W-2c and submit it to the IRS/SSA. Corrections may include inaccurate names, social security numbers, employee earnings, or tax withholdings. To learn more, find out what information can be corrected on Form W2.

Import Your Form W-2 Data

You can import your data as Excel, XML, or use files from popular payroll providers like QuickBooks, UKG, ADP, and many more.

Step-By-Step Wizard

We walk you through the process with no complicated jargon. You can also live chat with a real person as you work on your filing for hands-on help.

E-File & Mail Employee Copies

Once your data is loaded, you can e-file and distribute employee copies in minutes.

There is no additional fee for filing prior-year W-2 tax forms with BoomTax; you can e-file at the same affordable rate as current-year forms.

E-filing vs. Paper Filing

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  • Immediate real-time IRS updates
  • File 1000s of forms easily at once
  • Validates 1000s of IRS rules
  • Can help with questions in real-time in the chat

Paper Filing

  • It can take weeks to hear a status update
  • Requires unique red ink form
  • Prone to human error
  • No expert to help with questions

Note: SSA recommends that payers utilize the e-file option over paper filing for faster processing and immediate updates.

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