W2 Forms › E-File W2 Form Online for the 2023 Tax Year
Complete the Employer Details section. This includes:
Complete the Employee Details section. This includes:
Initiate your e-filing with BoomTax today. For Form W-2 instructions, click here.
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This includes:
Import many companies in one spreadsheet to simplify data input.
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Form W-2 is used to collect wage and salary information to be reported at the federal and state levels. The information on this form helps employees to report income when completing Form 1040 on their personal tax returns.
Every employer should complete a Form W-2 for each employee that has worked for them during the year. This form should be filed with the Social Security Administration and any applicable state tax departments and sent to the employees.
Form W-2 must be distributed by the employer to the recipient on or before January 31st
Form W-2 must be mailed or E-Filed to the SSA on or before January 31st
Note: The deadline is typically the next business day if the deadline falls on a weekend or federal holiday.
Some states mandate the filing of Form W-2 with the State. Neglecting to file with the state can lead to penalties. These State penalties are in addition to any Federal penalties.
The penalty rates vary by state and are determined by when you submit your return.
Depending on your state's regulations, you may be required to submit Form W-2 and additional reconciliation forms to the relevant state agency. You can quickly e-file these forms from your BoomTax account. But first, review your W2 state filing requirements.
Failing to file Form W-2 by the deadline or meeting the deadline but providing incorrect recipient information can result in IRS penalties ranging from $60 to $630, depending on how late the form is submitted.
The IRS has increased these amounts for the 2024 filing year.
$60 per form
up to$220,500 per year (smaller businesses)
$630,500 per year
$120 per form
up to$630,500 per year (smaller businesses)
$1,891,500 per year
$310 per form
up to$1,261,000 per year (smaller businesses)
$3,783,000 per year
$630 per form
no maximum penalty
W-2 penalties may be subject to the following:
Discover more about IRS penalties by visiting the penalties breakdown.
Since 2016, the Form W2 extension for filing with the SSA is no longer automatically granted. Instead, a 30-day extension is only allowed under specific circumstances. To request this extension, submit Form 8809, Application for Extension of Time to File Information Returns, as a paper filing and mail in the form to the address listed.
When filing Form 8809, provide a comprehensive explanation for the extension request and sign under penalties of perjury. Discover more about Form W2 Extensions.
To report corrections for mistakes made on a previously filed Form W-2, use Form W-2c and submit it to the IRS/SSA. Corrections may include inaccurate names, social security numbers, employee earnings, or tax withholdings. To learn more, find out what information can be corrected on Form W2.
You can import your data as Excel, XML, or use files from popular payroll providers like QuickBooks, UKG, ADP, and many more.
We walk you through the process with no complicated jargon. You can also live chat with a real person as you work on your filing for hands-on help.
Once your data is loaded, you can e-file and distribute employee copies in minutes.
There is no additional fee for filing prior-year W-2 tax forms with BoomTax; you can e-file at the same affordable rate as current-year forms.
Note: SSA recommends that payers utilize the e-file option over paper filing for faster processing and immediate updates.
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BoomTax and its affiliates do not provide tax, legal, or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal, or accounting advice. You should consult your own tax, legal, and accounting advisors prior to engaging in any transaction.
