W2 Forms › Printable 2026 Form W-2 : Create, Fill, and File
Complete the Employer Details section. This includes:
Complete the Employee Details section. This includes:
Ready to start e-filing with BoomTax? Review Form W-2 instructions or begin your filing today.
You can import your data as Excel, XML, or use files from popular payroll providers like QuickBooks, UKG, ADP, and many more.
We walk you through the process with no complicated jargon. You can also live chat with a real person as you work on your filing for hands-on help.
Once your data is loaded, you can e-file and distribute employee copies in minutes.
There is no additional fee for filing prior-year W-2 tax forms with BoomTax; you can e-file at the same affordable rate as current-year forms.
BoomTax is an IRS-approved e-file provider that supports electronic filing for various business tax forms, including Forms W-2, 1099 Forms, ACA Forms, and more.
Form W-2 collects wage and tax information and is reported at the federal and state levels.
Employers must file a Form W-2 for each employee from whom they paid $600 or more of wages during the calendar year or withheld any income, social security, or Medicare taxes.
Purchasing any BoomTax package will give you everything you need to complete your filing.
This includes:
Import many companies in one spreadsheet to simplify data input.
We validate your data against hundreds of IRS rules.
No IRS registration or testing required.
Make as many changes as needed for free.
Form W-2 must be distributed by the employer to the recipient on or before January 31st
Form W-2 must be mailed or E-Filed to the SSA on or before January 31st
Note: The deadline is typically the next business day if the deadline falls on a weekend or federal holiday.
Failing to file Form W-2 by the deadline or meeting the deadline but providing incorrect recipient information can result in IRS penalties ranging from $60 to $680, depending on how late the form is submitted.
The IRS has increased these amounts for the 2026 filing year.
$60 per form
up to$239,000 per year (smaller businesses)
$683,000 per year
$130 per form
up to$683,000 per year (smaller businesses)
$2,049,000 per year
$340 per form
up to$1,366,000 per year (smaller businesses)
$4,098,500 per year
$680 per form
no maximum penalty
W-2 penalties may be subject to the following:
Discover more about IRS penalties by visiting the penalties breakdown.
According to IRS guidelines, employers must provide their employees with three copies: B, C, and 2. A total list of W-2 copies and their function include:
Copy to file with the SSA (if paper filing).
Copy to file with the State, City, or Local Tax Department.
Copy to be filed With Employee's FEDERAL Tax Return.
Copy for employee records.
Copy for employee’s State, City, or Local Income Tax Return.
Copy for employer records.
Note: SSA recommends that payers utilize the e-file option over paper filing for faster processing and immediate updates.
You can get a printable Form W-2 within minutes using BoomTax. Simply fill in the required Form W-2 details, review the information, and transmit it to the SSA. Then you can download and print your copies directly from your account. Additionally, BoomTax allows you to send printed W-2 copies to your employees.
If you find any errors in your Form W-2, you can use Form W-2c to report the corrections to the IRS.
Form W-2c allows you to fix errors made in your Form W-2 or W-2c submitted to the SSA. Form W-2c can be used to correct the following error types:
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BoomTax and its affiliates do not provide tax, legal, or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal, or accounting advice. You should consult your own tax, legal, and accounting advisors prior to engaging in any transaction.
